About UBIR and Frequently Asked Questions

The University of Bolton encourages its staff to engage in research and it has a number of very strong research groups, some recently developed and some of long-standing. We aim to foster research which will support teaching at every level in line with our Teaching Intensive Research Informed agenda.

Part of the process of developing and supporting research is to ensure that the research is disseminated to as wide an audience as possible, and to that end, the University has developed its own open access repository - the University of Bolton Institutional Repository (UBIR). The aim of UBIR is to capture, store and preserve the intellectual output of the University of Bolton. Of course, this has an increased significance since 1 April 2016 when HEFCE require all research outputs that are likely to be considered in the next Research Excellence Framework to be made available on an open access basis and UBIR provides this compliance.

I hope that you will make full use of the resource which the UBIR represents.

Professor Patrick McGhee
Assistant Vice Chancellor, Quality Assurance

Contact Information

Any correspondence concerning UBIR should be sent to ubir@bolton.ac.uk.


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Frequently Asked Questions

Why should I put my work into University of Bolton Institutional Repository (UBIR)?
What is open access?
What role does UBIR have in the preparations for REF 2020?
Should I be concerned about quality control/peer review?
Who is eligible to deposit work into UBIR?
I've written a paper with colleagues at another university. Can this be deposited?
How do get my work into UBIR?
Will publishers allow me to deposit my research?
How can I be sure that putting my work into UBIR won't be a breach of copyright?
What can I do to avoid problems with copyright?
A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?


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Why should I put my work into University of Bolton Institutional Repository (UBIR)?

UBIR aims to capture, store and preserve the intellectual output of the University of Bolton. Depositing research in a repository such as UBIR can increase the visibility and discoverability of your research. Crucially, depositing in UBIR will enable you to comply with HEFCE open access requirements for REF 2020.


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What is open access?

The main principle of open access is that research is free at the point of access There is no single way to engage in open access. Open access can be achieved by depositing research in an open access repository such as UBIR or by publishing in either an open access journal (such as those listed by the Directory of Open Access Journals – DOAJ) or paying for the article to be made open access in a more 'traditional' publication of the sort that is usually accessed by either personal or institutional subscription. To pay for an article to be made open access is known as either an Article Processing Charge or an Author Pays Charge (APC). The former is a more accurate description. Depositing in a repository such as UBIR is known as green open access.


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What role does UBIR have in the preparations for REF 2020?

For REF 2020, HEFCE has produced a policy on open access, mandating that "to be eligible for submission to the post-2014 REF, authors' final peer-reviewed manuscripts must have been deposited in an institutional or subject repository on acceptance for publication". The main way in which you can fulfil this requirement at the University of Bolton is that you ensure that you deposit any research intended for submission to REF 2020 to UBIR. Note that the HEFCE policy applies to journal articles and conference papers. However, it is good practice to deposit any research intended to part of the submission for REF 2020.


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Should I be concerned about quality control/peer review?

Depositing articles in a repository such as UBIR does not in any way preclude you from publishing your research in academic journals. The process of peer review is not compromised by the archiving of research in repositories,


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Who is eligible to deposit work into UBIR?

All current University of Bolton academics and researchers are welcome to deposit into UBIR. Student work may be accepted provided it is made available to us by supervisors and/or teaching staff.


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I've written a paper with colleagues at another university. Can this be deposited?

Absolutely. All we ask is that one or more author is from the University of Bolton. We do ask, however, that you check with your colleagues that they have no objections to you depositing the work into UBIR. Similarly, you are at liberty to allow colleagues at other universities to deposit research in their respective repositories.


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How do get my work into UBIR?

There are two ways in which research can deposited in UBIR. You can self-archive by following a few easy steps, and looking at our Guide to Depositing Research to UBIR.

Alternatively, the UBIR Team can do the work of depositing research on your behalf.Send the research in electronic form to ubir@bolton.ac.uk along with the following information:

If you only have a print copy of the article, UBIR will be able to scan it for you. Just sent it to ubir@bolton.ac.uk.


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Will publishers allow me to deposit my research?

Most publishers allow the archiving of research in repositories such as UBIR. However, terms and conditions vary between publishers, and although most do allow archiving, many will only allow the final, author version rather than the formatted, publisher version.


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How can I be sure that putting my work into UBIR won't be a breach of copyright?

We take copyright matters very seriously, and take every step to ensure that a breach of copyright will not occur.

The first step in investigating copyright is to check the SHERPA RoMEO database. This database lists most of the major academic publishers and several society publishers. Based on the information provided by the publishers themselves, the RoMEO database allows us to ascertain what the publishers will and will not allow. In the event of any doubt, UBIR staff will contact the publisher in question to seek clarification. For publishers not listed by the RoMEO database, we will contact the publishers.


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What can I do to avoid problems with copyright?

When submitting research for publication, you might consider not signing away the copyright on your research. By retaining the copyright, you will negate many of the problems associated with archiving research in repositories. However, we fully appreciate that publication is your priority, and we understand that in some cases, retaining copyright might jeopardise publication. You might choose to talk to publishers whose policies you consider are particularly restrictive. You could also check your copyright agreements, and you are welcome to contact the publisher first before you come to us.

The easiest way to avoid many of the problems associated with copyright and archiving in repositories is to keep an electronic copy of a Word version of your research, whether that happens to be the peer-reviewed, accepted version or an earlier version. Many, many publishers will allow these to be archived, so don't just delete the file as soon as the article is published: send it to us!


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A working paper in our repository site has been published in a slightly revised form in a journal. What should I do?

Many journals do not have any restrictions on working papers that preceded an article, especially if substantial revisions were made. Check your author agreement with the journal to confirm that there is no problem with leaving the working paper on the site.


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